Developing potential and tapping existing internal expertise to promote learning and improve practice
Roles & Responsibilities Charts
Our 2 newest Assistant Principals IA, follow a bi-weekly mentoring schedule with Mr. Duffy to review roles and responsibilities.
Given the complexity of overseeing a complex, multi-faceted school organization, each Administrator, under the direction of the Principal, has been assigned specific functional roles/responsibilities to maximize efficiency and reduce redundancy and overlap in supervision. These roles are assigned in the summer, before the fall semester begins, but have been reevaluated and modified as needed. at regular intervals throughout the school year. Having specific responsibilities has provided each administrator with a targeted area to focus on. These AP specific roles were not assigned randomly, but done in a manner that has evaluated each AP’s instructional strengths and productivity. However, these defined roles have not precluded one administrative member from filling in for another when an emergency arises or when we are experiencing a severe staff shortage.
School Budget & Purchasing
The P177Q Budget aligns to the Vision and mission of our school for the improvement of instructional practices and student outcome.
Furniture has been purchased to support our structured teaching and EFLs initiatives in select classrooms, to help meet the needs of our students. Materials will provide a structured and organized environment for our students to engage in small groups, individualized instruction and independent work stations, to promote independence. Regularly scheduled meetings are held between the school's administration, secretaries and purchasing manager. In addition, a team of occupational therapists worked with classroom teachers to order sensory items. A sensory corner, supplied with sensory/fidget toys, and a bean bag, is available to our students in most classrooms.
Our budget encompasses teacher teams within our organization. Per-session funding is allocated to Title III After School, the Equity Team, Instructional Leadership Committee, College & Career Readiness, the special events committee, Special Olympics, and other programs that have a direct impact on student learning.
Curriculum and resource surveys have resulted in the purchase of Fundations reading curriculum, Unique licensing, Wilson reading curriculum and Equals. Staff who provide their feedback on instructional programs include teachers, deans, guidance counselors and speech therapists.
Funding is allocated for a teacher leader. The teacher leader is part of our school's ILT and curriculum committee and has an active role in the purchasing of instructional resources. The teacher leader supports instructional staff and teacher teams through classroom inter-visitations, information conversations, and targeted support.
CCR funding allocations for human capital have allowed our Transition Team Leader (TTL) to provide family outreach to families of students who are transitioning out of our school at the end of this school year as well as others who aged-out at the end of the 2021-2022 school year but are still in need of support. The TTL also provides support for the transition planning for students over the age of fifteen. Due to the challenges and uncertainties families face when exploring post-secondary programs, one-on-one conversations and support has provided families with the resources needed to navigate the 'aging out' and transition process.
P177Q consists of a vast network of different , yet intricately connected components. These include, but are not limited to instructional, behavioral, social/emotional, safety, parental and community involvement. Basic operational requirements of budgeting and the physical building maintenance t are necessary to endure a vast and active school organization. The inclusion of an additional 2 Assistant Principals has afforded our school organization the flexibility and opportunity to distribute oversight of each component. This distribution has provided for a more efficient and cohesive level of school operations.
Special Education Coordinator
A Special Education coordinator, and a team of ancillary staff, are responsible for overseeing the IEP process, from the initial student mandate to the date of implementation. This is maintained through email communication, staff meetings, workshops and individual training and support. This has enabled our school organization to keep a concise and up to date record of IEP compliance. The SPED coordinator is a resource for our teachers, paraprofessionals, related service providers and support staff for any impediments with IEP implementation.
Articulation and class placement is ongoing. The PPT team meets monthly to discuss student needs, class placement and class vacancies. There is ongoing communication with the placement office regarding new admits and school transfers.
School surveys have ensured that all stakeholders in our school organization feel empowered, and that their input is also valued and accounted for. Being transparent with the results of these surveys demonstrates a real and tangible commitment by the Administration to create a truly inclusive school environment. Most importantly, we have demonstrated tangible and concrete actions that were taken as the result of.surveys that have been distributed. 177Q continues to utilize surveys to make informed decisions about school-wide practices and programs. Recent surveys that have been conducted include:
Mission and vision Parent, staff and student
Data Team: Data collection methods
PBIS Students & Staff Surveys
Transition Parent Survey (MVB)
Attitudes, knowledge, behaviors and beliefs that characterize the school environment and are shared by its stakeholders.
Our staff handbook is a live document with links and online resources. Our Staff Handbook is monitored and updated for each school year, including the Chapter 683 Summer Program. The handbook provides guidance and is a blueprint of P177Q expectations and responsibilities of all staff members throughout the organization. Our Staff Handbook is monitored and updated for each school year, including the Chapter 683 Summer Program. The handbook is a collaborative document, as Unit coordinators from our different sites, and other specialists, such as Deans, Food services and the UFT provide input for the final document. The Staff Handbook clarifies and delineates all staff responsibilities and is used as a reference point for any questions/concerns about what specifically is expected.
For the Fall 2022 Semester, the most salient revision of the Handbook was a transition to a fully in person student/staff model of instruction. This consolidated all staff responsibilities into one concise set of guidelines and expectations, allowing for a more comprehensible set of expectations for Staff. . For example, all Staff are now required to physically sign in for the morning, and out when dismissed. This has greatly simplified time keeping for staff members’ respective secretaries, and also added an important safety element. Administrators are now always aware where each staff member is or has been in the event of a student or building emergency.
Lead Paraprofessionals write and update the Paraprofessional Handbook yearly. The Third Edition of the handbook was completed in the 2022-2023 school year and includes pertinent information that clearly defines the multidisciplinary roles of the paraprofessional. .
Safety Team / Deans
Our Deans, in collaboration with the Guidance Department and attendance team regularly evaluate trends in overall student behaviors, and monitor individual students who require regular oversight. This has had the effect of mitigating immediate behavioral issues, and helped to mitigate any incipient behavioral problems that may be arising. Our Parent Coordinator has become an essential part of student wellness and behaviors. Areas of concern are immediately brought to the attention of parents/guardians, and the Administration is included in these discussions when deemed necessary. An area of concern can sometimes be problematic student attendance, which is analyzed and evaluated by our attendance teacher, who can identify which issues/problems/situations have led to a student’s poor record of attendance. This has helped to rectify several ongoing student attendance issues..
STARS Programming, Encounter Attendance & IEP Compliance
As of November 2022, our data reports from the District Office of Assessment and Accountability show that we are currently at 97% in the STARS-SESIS program services report. Our report continues to show 100% compliance for Valid SESIS subject, 98% for Special Education Program matches STARS, and 98% in all other areas.. The reason we are not at 100% overall compliance currently is that our students enrolled in Home Instruction pending and Residential cases are not programmable in STARS. The other reason is that some of our new admitted students from outside NYC are still undergoing initial evaluations and/or are waiting for their comparable services plans to be changed to IEPs.
For related services, as per our most recent accessible report from SESIS, we are currently at 96% for the percentage of services encountered/first attended. Additionally, we are also at 92% for the percentage of services encountered/first attended for counseling with only 16 students not encountered due to student non attendance.
For IEP compliance, our IEP teams are continuing to schedule IEP meetings by their compliance dates and making every effort to finalize them 10 days after the meeting as per the SOPM guidelines.
Unit coordinators, in conjunction with the SPEC, are supporting Teachers and Related Service Providers to increase compliance amongst the offsites.
Members of the Attendance Team include: The Pupil Personnel Secretary; 1 Attendance Teacher; IEP Coordinator; 2 Guidance Counselors and 1 administrator. During the 2022/23 School year, P. 177 Q has been diligent in having student attendance physically recorded and brought to the Main Offices at each respective site. This must be done by 9:30 A.M, and specific procedural guidelines put into place. For example, if a student has not arrived by 9:30 A.M, they are marked absent. If arrival is after that, the record is rectified to indicate present. This has been instrumental in keeping attendance records accurate, and also, important for student safety and the school’s accountability.
As of November 2022, our school’s year to date attendance rate is at 86% compared with the city’s overall rate of 90%. Out of our 511 students currently on register, 4% of total students are considered at risk as being chronically absent, and have an attendance rate below 50%, 7 students have still not shown but are pending home instruction enrollment.
Due to the overwhelming outreach and attempts made by our attendance team and guidance departments, our daily attendance rate for the past three months (September-November) has ranged from 84% to 86% Some of the strategies that we have implemented to increase our attendance rate are :PIF conferences, supporting families in home instruction and home schooling applications, attendance teacher home visits and wellness checks. Students who are absent receive daily phone calls, which are then documented on the attendance log. The attendance teacher remains in close communication with absentee student teacher teams. Classes with the highest monthly attendance rate receive attendance certificates.and earn pizza parties for good attendance. .
A school wide activity calendar is created and updated on a monthly basis. This calendar contains important dates/holidays/events that are taking place and is distributed to all stakeholders within and outside of our organization. The calendar has proven to be especially important given that the P. 177Q school Organization is so large. The calendar aligns activities and events across all sites and serves as a valuable information source for events, workshops and programs. Some recent highlights include:
School-wide activities: Spirit Week, Holiday celebrations
Senior Activities: Prom, Awards Night, Graduation
Curriculum: Culminating Activities and Lab Classrooms
Trainings & Workshops: IEPs, SSI
PTA: Book Club & Meeting/ Parent engagement
A focus on continuance and meaning beyond the present moment, contextualizing today’s successes and improvements as the legacy of the future
Unit Coordinators: Communicative & organizational practices
The P177Q Organization currently comprises our main site and four additional off sites. A Coordinator or a lead teacher supervises all of our sites. Each Unit specializes in servicing a specific student population, and all are an integral part of the host buildings. However, our offsites are still intimately connected to the P177Q organization, with a centralized structure that enables us to communicate directly with our coordinators. The coordinators, under the auspices of a Supervising A.P., are responsible for disseminating important instructional, parental and operational information. For example, all teachers, irrespective of which site they are assigned, attend monthly grade conferences, and Principal Duffy regularly hosts an informal chat for all staff via Zoom. These initiatives provide every staff member with a concrete means of participating in our organization as a whole. In addition, all of our compliance components such as IEP’s are centrally generated and synthesized, but our Coordinators take a leading role in their oversight and implementation. Overseeing a large school Organization can be unwieldy and complex at times, but our coordinators have first hand knowledge and information about what specific needs and supports the students in their buildings require.
The Unit Coordinators’ roles have become more expansive and important during the 2022/23 School year. This is due largely to the re-introduction of our full time in person learning model. In-person substitute staff requires a much greater level of oversight and supervision, as they are charged with working with our challenging and often vulnerable student population. Substitutes, and the plethora of support staff and therapists must be carefully and judiciously placed in classrooms to satisfy our organizations large daily need of such personnel. Att 177 Q, we rely on the keen eyes and judgment of our Unit coordinators to monitor the effectiveness and competence of these substitute educators.
Students, across all sites, (excluding inclusion) are dismissed, by following our color coded Bus Map. Students of late buses go to a designated area within each site, where they are supervised by staff until their buses arrive. Radio communication is utilized during the entire dismissal process to ensure that staff and students are apprised of when late buses will arrive.
During the 2022/23 School year, our dismissal procedure has become more efficient, organized and safe for our student population. We have doubled the number of walkie-talkies, and distributed them throughout dismissal and classroom areas. Any busing or emergency issue has been quickly rectified with this added layer of safety communication. In addition, staff members are now required to physically sign out in the afternoon, and remain on school grounds until the appointed dismissal time. This has enabled Administration to quickly locate any staff member if the need arises at the end of the day.
P. 177 Q has made a complete transition to a full time brick and mortar in-person learning environment during the Fall, 2022-23 School Semester. The most salient element of this transition has been the elimination of the Random Covid 19 testing protocol at the school level. Thus far ,an informal review of our schoolwide data shows that there has been no measurable increase in incidence of Covid infections for students and staff members at our school. However, other important safety precautions still remain in effect, such as 5 day quarantine period for those infections that do occur, and the regular distribution of Covid testing kits for all students and staff. In addition, along with staff, all visitors to the building must show proof of vaccination before entering our school buildings.
The P177Q School community is committed to supporting students’ social, emotional and behavioral well being. Instructional teams are expected to utilize the Tier 1 resources provided for teaching students the 5 school wide expected behaviors (C.A.R.E.S). However, students who do not respond to any of the proactive Tier 1 strategies, may require more intensive individualized support for managing their behaviors. Students who are referred to the deans, receive (Tier 2) 1:1 dean support in a small nurturing environment. Anecdotal forms are completed to document and track students’ behavioral episodes. When a student needs to be removed from the classroom to receive more intensive instruction on coping strategies, anecdotal forms are completed, and the students’ parent/guardian is contacted. Currently, there are 50 or 10% of our student population receive Tier 3 supports and are assigned to Behavior Support Paras. However, the first cycle of progress monitoring data reveal that six students will have the support of the Behavior Support Para terminated.
The SLT meets monthly to discuss the needs of the school and plan accordingly. Through strategic planning, the team makes informed decisions that have a direct impact on 177Q students. Recent SLT votes have included monetary decisions, curriculum decisions, and special events. Oftentimes, stakeholders are invited into SLT meetings to present updates and seek approval for special initiatives. In November 2022 SLT the SLT met to review the principal’s recommendation for the two open assistant principal positions at 177Q and approved the candidates’ appointments to the positions.
To ensure the safety of our students and continued learning of our staff, Staff engages in professional development weekly. Staff follows a PD calendar with links and dates of the PD’s that are offered. Professional development topics are identified through needs assessments and staff feedback.
One of the PD series includes a behavior series. The counselors are working with teachers and behavior support paraprofessionals on how to read and implement a Functional Behavioral Assessment (FBA) and a Behavior Intervention Plan (BIP) and how to take data and progress monitor every 8-10 weeks.
Collaboration between P177Q and P811Q for a Therapeutic Crisis Intervention for Schools PD in February 2023 at P177Q Main Site.
P177Q is working with the District 75 Autism Coach, providing asynchronous and synchronous training to staff on how to implement Structured Teaching and Essentials For Living to ensure our 6:1:1 and 8:1:1 student population are receiving rigorous and individualized instruction which promotes independence.
The AP of Security attends a yearly BRT training, which will expand to our Unit Coordinators of our offsites to ensure consistency and to keep all sites informed of current information and protocols.
Custodial requests are made through a google form on our school’s website. The Administration Team collaborates with the custodian on an ongoing basis regarding the needs of the school and requests from staff.
Design and delivery of high quality curriculum that produces clear evidence of learning
ILT & Curriculum Team Purchasing
The curriculum committee reviewed new and current programs while planning for the Fall 2022 school year. In their planning, the team reviewed curricula that are aligned to the Chancellor’s Four Pillars, our P177Q Educational Focus and literacy plan. A representative from the Curriculum Committee, ILT and DATA team met in the beginning of the school year to ensure that all curricular decisions for the 2022-23 school year were data-driven and aligned to the needs of 177Q students as evidenced by SANDI and FAST data trends. Curriculum programs reviewed and purchased for the 2023-23 school year include:
The Equity Team is committed to providing access to a nurturing learning environment for all, regardless of race; gender or disability.
For the 2022-2023 School year, members of the Equity Team continue to advocate for intellectual; academic; social/emotional; and material support for all students and their families. Increasing and expanding students’ engagement and participation at IEP meetings continue to be a priority focus for ensuring access and opportunity in the educational process. Our school budget supports this focus and has added a teaching line to focus on the work of students’ self-advocacy in the IEP process. Increasing students’ understanding of their role at the IEP Meeting is one step to ensuring students’ voice and participation. Equity team members have developed and shared student friendly presentations on: “How to Participate at my IEP Meeting.” The target audience for this work is with our upper high school age students..
The second priority focus area is to increase parent participation at their child’s IEP meeting.
Substitute teachers and paraprofessionals
During the Fall of 2022, our school’s need for qualified substitute teachers and paraprofessionals has remained at a high level. This is due to several factors, such as illness, family emergencies, Professional Development commitments and staff retirements. Our site Coordinators perform regular and persistent outreach, searching for suitable candidates. Once they are brought in as substitutes, substitutes must go through a rigorous vetting process, which looks at factors such as competence, attendance, temperament and accredited certification before they are considered for full time employment. This fall we have hired a number of such individuals that will continue to be evaluated even after they achieve full time employment. 177Q seeks feedback about a substitute’s performance in the classroom from the homeroom team.